GCommerce announced the release of Match3, a robust web-based application that eliminates the labor and paper intensive steps by automating the manual procedures associated with the accounts payable process. It allows companies to enjoy the benefits and efficiencies of EDI regardless of the limitations of their ERP systems.
Michael Oshry, President of Superior Automotive says, “Our business system does not have integrated EDI capabilities so we were not able to realize all of the benefits of our EDI implementation. Match3 changes that. Match3 automates our invoice reconciliation process which saves a tremendous amount of time and is more accurate than the manual method. Other benefits of Match3 are; we are able to see the fill rate for each order, we can run reports that show what was not shipped on each order so we can make sure it gets re-ordered, and we can run reports that show us the price discrepancies in our system compared to what we are being invoiced. Match3 provides time savings and increased efficiencies in our accounts payable and purchasing functions.”
“The industry has needed a solution like Match3 to help distributors save time and energy. Match3 provides an automated way of doing things that have been always been done manually which will improve efficiency and save money, especially in the accounts payable processes,” says Rob Jacobs, President of Automotive Warehouse Company in Wichita, Kan.
Among other features, Match3 eliminates the wasteful process of manually reviewing and comparing the paper purchase order, packing slip and invoice, line by line to make sure that part number, quantity and price match before approving the invoice for payment. This is commonly known as the “3 Way Match Process”.
Because Match3 has the electronic PO, Advance Ship Notice and Invoice through EDI, it will automate that line-by-line matching process. Match3 allows you to focus only on the exceptional conditions that need your attention.
Match3 is designed to improve productivity, accuracy, control and efficiency of the accounts payable process and allows you to redirect those resources to more productive and value added work.
Additional features and benefits of Match3 include:
- Instant fill rate notification for each order. You can report on fill rate by order, and by vendor over a defined period of time.
- Notification if your purchase order is not acknowledged so you can take action before running out of inventory.
- Notification that your order shipped, identifying what was shipped, the ship date, expected arrival date and shipping method.
- Report that identifies what was not shipped on each order so you can take appropriate action much sooner than waiting for the order to be received.
- Report which lists the price discrepancies from your purchase order to the invoice, which can be used to update your system.
- Download invoices in a format that can be uploaded to your accounts payable system. This will eliminate keypunching invoices.
To see a Match3 demo, visit http://www.gcommerceinc.com/customer-resources/video-library/ . To learn more about Match3 or to put it to work for your company, contact GCommerce at [email protected] .
GCommerce, headquartered in Des Moines, IA, is a leading provider of cost-effective, cloud-based technology solutions designed to streamline distribution supply operations. The suite of commerce solutions from GCommerce addresses automated document exchange and special order / drop ship fulfillment, all powered by robust product content and transaction fulfillment. GCommerce solutions facilitate real-time, effective information sharing between incompatible business systems and technologies, all designed to improve revenue, operational efficiencies and profitability.
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